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File #: Item # 2019-156    Version: 1 Name:
Type: Resolution Status: Passed
File created: 7/26/2019 In control: Town Council
On agenda: 7/29/2019 Final action: 7/29/2019
Title: A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AMENDING RESOLUTION NO. 19-46 SELECTING ELECTRICAL CONTRACTING SERVICES, INC. FOR THE CUTLER RIDGE PARK LIGHTING IMPROVEMENTS PROJECT; AUTHORIZING ADDITIONAL GRANT MATCH FUNDING FOR THE CUTLER RIDGE PARK LIGHTING IMPROVEMENTS PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE.
Attachments: 1. Manager Memo-Amending Reso 19-46 and Authorizing Additional Grant Match, 2. Manager Memo-Attach A-FDACS Response Letter Additional Funding Request, 3. Resolution-Amending Reso 19-46 and Authorizing Additonal Grant Match



M E M O R A N D U M

To: Honorable Mayor and Town Council

From: Rafael G. Casals, ICMA-CM, CFM, Town Manager

Date: July 29, 2019

Re: Amending Town Resolution No. 19-46 and Authorizing Additional Grant Match Funding: Cutler Ridge Park Lighting


REQUEST
title
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AMENDING RESOLUTION NO. 19-46 SELECTING ELECTRICAL CONTRACTING SERVICES, INC. FOR THE CUTLER RIDGE PARK LIGHTING IMPROVEMENTS PROJECT; AUTHORIZING ADDITIONAL GRANT MATCH FUNDING FOR THE CUTLER RIDGE PARK LIGHTING IMPROVEMENTS PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS

On April 27, 2019, the Town received notification of grant award in the amount $86,000.00 from the Florida Department of Agriculture and Consumer Services (FDACS) to fund the Cutler Ridge Park Lighting Improvements Project (the "Project"). The project scope includes replacing 28 outdated High Intensity Discharge (HID) light bulbs with 24 energy efficient Light Emitting Diode (LED) bulbs on the athletic field of Cutler Ridge Park. The total estimated cost of the Project at the time the grant was submitted was $96,000.00 ($86,000.00 from the grant, and $10,000.00 Town Match). The contract between the Town and the FDACS was approved via Town Resolution #18-67. As a result of the FDACS grant award, the Town issued a purchase order in the amount of $17,875.00 to Stantec Consulting Services, Inc. for the Design Phase, Bid and Permitting Phases, and the Capital Improvements Element.


On May 1, 2019, the Town issued Invitation to Bid No. 19-06 ("ITB"): Cutler Ridge Park Lighting Improvements Project to identify the lowest and responsive contractor to provide the requested goods and services, in accordance with the Town's purchasing Ordinance. The ITB No. 19-06 had a due date and time of June 12, 2019 at 2:00 PM. The Town received two (2) sealed bid packages from potential bidders, which were publicly opened and read at Town ...

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