M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, ICMA-CM, CFM, Town Manager
Date: July 29, 2019
Re: Amending Town Resolution No. 19-46 and Authorizing Additional Grant Match Funding: Cutler Ridge Park Lighting
REQUEST
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A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AMENDING RESOLUTION NO. 19-46 SELECTING ELECTRICAL CONTRACTING SERVICES, INC. FOR THE CUTLER RIDGE PARK LIGHTING IMPROVEMENTS PROJECT; AUTHORIZING ADDITIONAL GRANT MATCH FUNDING FOR THE CUTLER RIDGE PARK LIGHTING IMPROVEMENTS PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
On April 27, 2019, the Town received notification of grant award in the amount $86,000.00 from the Florida Department of Agriculture and Consumer Services (FDACS) to fund the Cutler Ridge Park Lighting Improvements Project (the "Project"). The project scope includes replacing 28 outdated High Intensity Discharge (HID) light bulbs with 24 energy efficient Light Emitting Diode (LED) bulbs on the athletic field of Cutler Ridge Park. The total estimated cost of the Project at the time the grant was submitted was $96,000.00 ($86,000.00 from the grant, and $10,000.00 Town Match). The contract between the Town and the FDACS was approved via Town Resolution #18-67. As a result of the FDACS grant award, the Town issued a purchase order in the amount of $17,875.00 to Stantec Consulting Services, Inc. for the Design Phase, Bid and Permitting Phases, and the Capital Improvements Element.
On May 1, 2019, the Town issued Invitation to Bid No. 19-06 ("ITB"): Cutler Ridge Park Lighting Improvements Project to identify the lowest and responsive contractor to provide the requested goods and services, in accordance with the Town's purchasing Ordinance. The ITB No. 19-06 had a due date and time of June 12, 2019 at 2:00 PM. The Town received two (2) sealed bid packages from potential bidders, which were publicly opened and read at Town ...
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