M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, ICMA-CM, CFM, Town Manager
Date: July 17, 2019
Re: Approving a First Amendment to the Agreement with Caballero Fierman Llerena & Garcia, LLP - Professional Auditing Services
REQUEST
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A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, APPROVING A FIRST AMENDMENT TO THE AUDIT AGREEMENT WITH CABALLERO FIERMAN LLERENA & GARCIA, LLP (FORMERLY KNOWN AS ALBERNI CABALLERO & FIERMAN, LLP); PROVIDING FOR AUTHORIZATION; PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
Caballero Fierman Llerena & Garcia LLP (the "Auditors") is the Town's independent certified public accounting firm. They have been the Town's auditing firm since the fiscal year 2007 audit, having been awarded the audit services contract as a result of competitive bid processes through the years. The Town's most recent Request for Proposal ("RFP") for audit services was RFP No. 14-03 authorized for issuance by the Town Council on April 16, 2014 (via Resolution No. 14-23). The audit services contract (the "Agreement") subject to RFP No. 14-03 was awarded to the Auditors on July 16, 2014 (via Resolution No. 14-51).
The Agreement issued pursuant to the aforementioned RFP No. 14-02 covered three (3) years (FY 2014, 2015, and 2016), with two (2) one-year Town options (FY 2017 and 2018). The Town exercised both of its one-year renewal options. The audit for the fiscal year ending September 30, 2018 was recently completed with the Auditors issuing their Comprehensive Annual Financial Reports (CAFR) thereon dated May 31, 2019.
As the audit for the fiscal year ending September 30, 2018 was winding down, Town Staff engaged in discussions with the Auditors about the possibility of extending the competitively bid Agreement, which was an option given to the Town pursuant to the annual audit engagement letter dated November 6, 2018 executed by the Town. After much discussio...
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