M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, ICMA-CM, CFM, Town Manager
Date: March 18, 2020
Re: Award of RFQ No. 19-10: Professional Engineering Services
REQUEST
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A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, RELATING TO PROFESSIONAL SERVICES; APPROVING THE QUALIFICATIONS OF THE FIRMS TO PROVIDE PROFESSIONAL ENGINEERING SERVICES TO THE TOWN; AUTHORIZING THE TOWN MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH SUCH QUALIFYING FIRMS; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
On September 18, 2019, the Town of Cutler Bay (the "Town") issued Request for Qualifications ("RFQ") No. 19-10: Professional Engineering Services. The RFQ was advertised in a newspaper of general circulation (Attachment "A"), which complies with the Town's Code Chapter 24, Article II. A Mandatory Pre-Bid Meeting was held on November 5, 2019 at 10:00 AM, at which time twenty-two (22) potential bidders were in attendance (Attachment "B"). The RFQ had a due date and time of November 22, 2019 at 11:00 AM. The Town received fifteen (15) sealed qualification packages from potential consultants which, were publicly opened at Town Hall (Attachment "C").
A Selection Committee was chosen by the Town Manager, which included the Public Works Director, Parks and Recreation Director, and Stormwater Utility Manager (Attachment "D"). Individual Committee members performed a preliminary screening and reviewed each of the fifteen (15) bid submittals. The evaluation criteria for the Selection Committee were established by RFQ No. 19-10. Each Committee member awarded points for each scoring category, outlined in the RFQ. Based on the Committee's short list rankings, five (5) firms were selected to perform Oral Presentations on January 13, 2020 at Town Hall. Each of the selected short-list firms were allowed thirty (30) minutes to complete their firms Oral Presentations before the Tow...
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