M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, ICMA-CM, CFM, Town Manager
Date: February 19, 2020
Re: Award of RFP No. 19-13: Franjo Park Improvements
* previously deferred per February 19, 2020 Regular Town Council Meeting to date certain March 18, 2020 Regular Town Council Meeting-Cancelled.
REQUEST
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A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, SELECTING STONEHENGE CONSTRUCTION, LLC. FOR THE FRANJO PARK IMPROVEMENTS; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE.
(* previously deferred per February 19, 2020 Regular Town Council Meeting to date certain March 18, 2020 Regular Town Council Meeting-Cancelled)
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BACKGROUND AND ANALYSIS
On February 21, 2018, the Town of Cutler Bay (the "Town") Council adopted Resolution No. 18-14, authorizing Town staff to issue a Request for Proposal (RFP) No. 19-13: Franjo Park Improvements. The RFP was advertised in the Miami Daily Business Review, a newspaper of general circulation (Attachment "A") which, complies with the Town's Code Chapter 24, Article II. A "Mandatory" Pre-Bid meeting was held on January 6, 2020 at 10:00 AM, at which time twenty-nine (29) potential bidders participated (Attachment "B"). The RFP had a due date and time of January 28, 2020 at 2:00 PM. The Town received four (4) sealed bid packages, from potential bidders which, were publicly opened at Town Hall (Attachment "C").
The Town's Engineering Consultant, Stantec Consulting Services, Inc., performed a bid review of the pay items, which are summarized in Attachment "D". There was only one (1) mathematical error, from the fourth (4th) ranked bidder. A comprehensive Bid Submittal Review of the bidder's qualifications and experience was completed by the Town's Selection Committee [comprised of Etienne Bejarano (Parks & recreation Director), Alfredo Quintero (Public Works Director), and Yenier Vega (Stormwater Utility Manager)], which verified ...
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