M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, ICMA-CM, CFM, Town Manager
Date: February 19, 2020
Re: Award of ITB No. 19-12: Bike/Pedestrian Facilities Improvements Project
REQUEST
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A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, SELECTING H.G. CONSTRUCTION, DEVELOPMENT AND INVESTMENT, INC. FOR THE CONSTRUCTION OF THE BIKE/PEDESTRIAN FACILITIES IMPROVEMENTS PROJECT; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
On November 2, 2015, the Town of Cutler Bay (the "Town") was awarded a $360,640.00 grant from the Florida Department of Transportation (FDOT) through the Transportation Alternatives Program (TAP) to fund the Town of Cutler Bay Bike/Pedestrian Facilities Improvements Project (the "Project"). As per Resolution No. 19-64, the Town executed the Local Agency Program (LAP) Agreement with FDOT and authorized the Town Manager or his designee to execute all further documents and agreements necessary for the Town to receive the grant. On November 15, 2019, FDOT sent a Notice to Proceed that authorized the Town to proceed with the construction phase of the Project (Attachment "A").
On November 26, 2019, the Town issued Invitation to Bid (ITB) No. 19-12: Bike/Pedestrian Facilities Improvements Project. The ITB was advertised in a newspaper of general circulation (Attachment "B"), which complies with the Town's Code Chapter 24, Article II. A "Mandatory" Pre-Bid Meeting was held on December 17, 2019, at which time nine (9) potential bidders, were in attendance as well as the Construction Engineering Inspector (R.J. Behar & Company) (Attachment "C"). The ITB had a due date and time of January 14, 2020, at 3:00 p.m. The Town received two (2) sealed bid packages, from potential contractors which, were publicly opened at Town Hall (Attachment "D"). The lowest bid submittal was for $381,488.97 from H.G. Construction, Development and Inv...
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