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File #: Item # 2019-155    Version: 1 Name:
Type: Resolution Status: Passed
File created: 7/26/2019 In control: Town Council
On agenda: 7/29/2019 Final action: 7/29/2019
Title: A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, APPROVING AMENDMENT NO. 3 TO THE COMPREHENSIVE PARKS LANDSCAPE/ GROUNDS MAINTENANCE SERVICES AGREEMENT BETWEEN THE TOWN AND BRIGHTVIEW LANDSCAPING SERVICES, INC.; PROVIDING FOR AUTHORIZATION; PROVIDING FOR AN EFFECTIVE DATE.
Attachments: 1. Manager Memo-Amendment to 2014 Parks Landscape Services Agreement, 2. Manager Memo-Attach A- BrightView Agreement Letter Amendment No. 3, 3. Resolution-Approving Amendment to 2014 Landscape Services Agreement, 4. Resolution-Exhibit A-Parks Landscape Services Agreement Amendment No. 3



M E M O R A N D U M

To: Honorable Mayor and Town Council

From: Rafael G. Casals, ICMA-CM, CFM, Town Manager

Date: July 29, 2019

Re: Comprehensive Parks Landscape/Grounds Maintenance Services (RFP 13-01)
Contract Amendment No. 3


REQUEST
title
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, APPROVING AMENDMENT NO. 3 TO THE COMPREHENSIVE PARKS LANDSCAPE/ GROUNDS MAINTENANCE SERVICES AGREEMENT BETWEEN THE TOWN AND BRIGHTVIEW LANDSCAPING SERVICES, INC.; PROVIDING FOR AUTHORIZATION; PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS

On March 20, 2013, the Town of Cutler Bay (the "Town") adopted Resolution No. 13-25, which approved an Agreement between the Town and BrightView Landscaping Services, Inc. (formerly known as ValleyCrest Landscape Maintenance, Inc.) as a result of the Towns issuance of Request for Proposal (RFP) No. 13-01 entitled Comprehensive Parks Landscape/ Grounds Maintenance Services for a total annual cost of $404,500.00.

In 2014, the Town successfully acquired Lakes by the Bay Linear Park, which was renamed to Blue Heron Park via Resolution No. 15-24. As a result, on February 19, 2014 the Town adopted Resolution No. 14-19 approving ValleyCrest Landscape Maintenance, Inc.'s Amendment No. 1 in the amount of $25,920 per year, to perform landscape/ grounds maintenance services. The new annual Comprehensive Parks Landscape/ Grounds Maintenance Services costs were $430,420.00 to maintain all of the Town owned parks and facilities.

On October 19, 2016, the Town adopted Resolution No. 16-61, which approved Amendment No. 2 authorizing the name change from ValleyCrest Landscape Maintenance, Inc. to BrightView Landscaping Services, Inc ("BrightView").



Since 2013, the Town's Parks & Recreation Department has been very satisfied with the level of service provided by BrightView. Additionally, BrightView has been very responsive to the Town's needs after natural disasters (i.e., Hurrican Irma).

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