M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, ICMA-CM, CFM, Town Manager
Date: July 17, 2019
Re: Award of RFP No. 19-04: Landscape Maintenance Services
REQUEST
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A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, SELECTING VISUALSCAPE, INC. FOR LANDSCAPE MAINTENANCE SERVICES; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
On April 23, 2019, the Town issued Request for Proposal (RFP) No. 19-04: Landscape Maintenance Services. The RFP was advertised in a newspaper of general circulation (Attachment "A"), which complies with the Town's Code Chapter 24, Article II. A Mandatory Pre-Bid Meeting was held on May 14, 2019 at 10:00 AM, at which time ten (10) potential bidders were in attendance (Attachment "B"). The RFP's due date and time was June 4, 2019 at 3:00 PM. The Town received five (5) sealed bid packages from potential contractors, which were publicly opened at Town Hall.
The RFP includes the following additional services that were not part of the previous RFP/Contract that was awarded in 2013:
* Page 23 of 103, Section 2.26- General Requirements: Contractor shall be responsible to mulch all currently mulched plant beds and tree rings in "Red" highlighted right-of-ways, medians, swales, and cul-de-sacs. The Contractor shall become familiar with current mulch areas prior to bid submission. Identified areas shall be mulched a minimum of two (2) times per year with eucalyptus mulch and a minimum of three (3) inch thickness.
* Page 25 of 103, Section 7.1- Litter: The Contractor shall provide a minimum of two (2) separate four (4) man work crews, in order to provide landscape maintenance services and remove customary or incidental litter from all highlighted locations, right-of-ways, medians, swales and cul-de-sacs. Litter removal shall occur on seven (7) days per week Monday through Sunday. The litter removal crew shall have ...
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