M E M O R A N D U M
To: Honorable Members of the Town Council
From: Rafael G. Casals, ICMA-CM, CFM, Town Manager
Debra E. Eastman, MMC, Town Clerk
Date: June 19, 2019
Re: Selecting Municipal Code Corporation for Website Services and Waiving
Competitive Bidding Process
REQUEST
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A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, SELECTING MUNICIPAL CODE CORPORATION ("MUNICODE") FOR TOWN WEBSITE REDESIGN, IMPLEMENTATION, HOSTING, MAINTENANCE AND SUPPORT SERVICES; PROVIDING FOR WAIVER OF COMPETITIVE BIDDING; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
On March 13, 2012 the Town Council approved the selection of Vision Internet Providers, Inc. to provide the Town of Cutler Bay's (the "Town) web services. Since then, the need to modernize the Town's website and supporting document sources to meet American with Disabilities Act (ADA) requirements has left our currently technology lacking.
To begin the process of updating the website, the Town Manager and Town Clerk contacted the current vendor (Vision); who subsequent to our agreement has merged with Granicus, Inc., our Council meeting live-streaming vendor. The Town also contacted Municipal Code Corporation ("Municode"), a company having done business with municipalities for over 65 years. Municode currently provides online maintenance of the Town's Code of Ordinances. After holding several conversations with both reputable vendors, researching several of the vendors' current clients, and holding a demonstration meeting with both vendors, Town Staff feels that Municode's new website service is most closely aligned with our needs.
In 2017, Municode officially merged with Aha Consulting, Inc., an Oregon-based government website content management provider, which allowed Municode to offer website services to municipalities (Attachment "A"). With custom designs and website content management system featu...
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