File #: Item # 2019-103    Version: 1 Name:
Type: Resolution Status: Passed
File created: 5/8/2019 In control: Town Council
On agenda: 5/15/2019 Final action: 5/15/2019
Title: A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, APPROVING AN AGREEMENT WITH ACOSTA TRACTORS, INC. FOR THE CONSTRUCTION OF THE GULFSTREAM ELEMENTARY COMPLETE STREETS PROJECT (GULFSTREAM ROAD FROM CARIBBEAN BOULEVARD TO SW 211 STREET); PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE.
Attachments: 1. Manager Memo-Award of ITB 19-03 Gulfstream Elementary CSP, 2. Manager Memo-Attachment A-FDOT Notice to Proceed Letter, 3. Manager Memo-Attachment B-Advertisement-Daily Business Review, 4. Manager Memo-Attachment C-Pre-Bid Meeting Sign-In Sheets, 5. Manager Memo-Attachment D-Summary of Bid Opening, 6. Manager Memo-Attachment E-FDOT Certificate of Qualification, 7. Resolution-Award of ITB 19-03 Gulfstream Elementary CSP, 8. Resolution-Exhibit A-Contract Gulfstream Elementary CSP



M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, ICMA-CM, CFM, Town Manager
Date: March 15, 2019
Re: Award of ITB #19-03: "Gulfstream Elementary Complete Streets Project"

REQUEST
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, APPROVING AN AGREEMENT WITH ACOSTA TRACTORS, INC. FOR THE CONSTRUCTION OF THE GULFSTREAM ELEMENTARY COMPLETE STREETS PROJECT (GULFSTREAM ROAD FROM CARIBBEAN BOULEVARD TO SW 211 STREET); PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
On June 22, 2017, the Town of Cutler Bay (the "Town") was awarded a $476,141.00 grant from the Florida Department of Transportation (FDOT) through the Transportation Alternatives Program (TAP) to fund the Gulfstream Elementary Complete Streets Project (the "Project"). As per Resolution #18-68, the Town executed the Local Agency Program (LAP) Agreement with FDOT and authorized the Town Manager or his designee to execute all further documents and agreements necessary for the Town to receive the grant. On March 14, 2019, FDOT sent a Notice to Proceed that authorized the Town to proceed with the construction phase of the Project (Attachment "A").
On March 26, 2019, the Town issued Invitation to Bid (ITB) # 19-03: Gulfstream Elementary Complete Streets Project (Gulfstream Road from Caribbean Boulevard to SW 211 Street). The ITB was advertised in a newspaper of general circulation (Attachment "B"), which complies with the Town's Code Chapter 24, Article II. A "Mandatory" Pre-Bid Meeting was held on April 18, 2019, at which time (12) potential bidders, where in attendance as well as the Construction Engineering Inspector (R.J. Behar & Company) (Attachment "C"). The ITB had a due date and time of May 3, 2019, at 3:00 p.m. The Town received six (6) sealed bid packages, from potential contractors which, were publicly opened at Town Hall (Attachment "D"). The lowest bid submittal was for $397,615.87, which is...

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