Office of the Town Manager
Rafael G. Casals, ICMA-CM, CFM
Town Manager
M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, ICMA-CM, CFM, Town Manager
Date: May 15, 2019
Re: Issuance of a Purchase Order to Marlin Engineering, Inc. for the Lakes by the Bay Canoe/Kayak Launch Project
REQUEST title
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AUTHORIZING THE TOWN MANAGER TO ISSUE A PURCHASE ORDER TO MARLIN ENGINEERING, INC. FOR CONSTRUCTION ENGINEERING AND INSPECTION SERVICES FOR THE LAKES BY THE BAY PARK CANOE/KAYAK LAUNCH PROJECT; AND PROVIDING AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
On June 23, 2016, the Town was awarded a Grant from the Florida Department of Environmental Protection (FDEP) Land and Water Conservation Fund for the installation of a canoe/kayak launch at Lakes by the Bay Park (the “Project”). On May 17, 2017, the Town Council approved the issuance of a Purchase Order (via Resolution # 17-40) to Marlin Engineering for Professional Design Services. For this phase of the project, Town Staff is recommending Marlin Engineering, Inc for the Construction Engineering and Inspection Services (Attachment “A”). Town Staff has negotiated the proposed Professional Construction Engineering and Inspection Services with Marlin Engineering, Inc., utilizing the same hourly rates adopted in the “non-exclusive” Professional Services Agreement on January 2, 2015 via Resolution #14-63, in the amount not to exceed $11,933.88.
As part of this Construction Engineering and Inspection Services, Marlin Engineering, Inc. will be providing the following services throughout the duration of the project:
Ø Pre-Construction Meeting
Ø Attendance of Monthly Project Progress Meetings
Ø Review Contractor’s Pay Applications
Ø Review Contractor’s Requests for Information
Ø Review Technical Evaluations for Potential Change Orders Submitted
Ø Review Shop Drawings and any Revisions
Ø Perform On-Site Visits and Monitor Construction Activities
Ø Prepare Written Bi-Weekly Project Progress Summary Report
The Construction Engineering and Inspection Services has been allocated in the Town’s Fiscal Year 2018-2019 Operating Budget through the Park Impact Fees in the amount of $11,933.88.
RECOMMENDATION
We recommend that the Town Council adopt the attached Resolution authorizing the Town Manager to issue a Purchase Order in the amount of $11,933.88. to Marlin Engineering, Inc. to provide Professional construction engineering and inspection services for the Lakes by the Bay Park Canoe/Kayak Launch Project pursuant to the terms and conditions set forth in the Town’s “non-exclusive” Professional Services Agreement on January 2, 2015 via Resolution #14-63.
ATTACHMENT(S)
Ø Attachment “A” - Consultant Project Proposal (dated May 6, 2019)