M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, Town Manager
Date: July 18, 2018
Re: Piggy-back State of Florida Contract No. 44102100-17-1 for Mail Processing Equipment
REQUEST
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A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, APPROVING MAILFINANCE INC. AND NEOPOST USA, INC. FLORIDA FOR MAIL PROCESSING EQUIPMENT AND ONLINE SERVICES; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
Mailing equipment and services are essential to daily communications functions performed by Town Staff.
On May 19, 2014, the Town entered a standard Service Level Agreement (the "Agreement") with Pitney Bowes under State of Florida Contract No. 600-760-11-1. The Agreement included the lease of a digital meter system, accounting software, IntelliLink subscription with value-based services, a mail creation system utilizing an OptiFlow Power Stacker, along with stuff staff training for both the mail stream solution and mail creation system. The term of the Agreement was forty-eight (48) months with an expiration date of June 29, 2018.
Prior to the expiration of the Agreement, Town Staff conducted a market review of the rates provided by Pitney Bowes and its competitor Neopost USA Inc. Neopost USA Inc. and MailFinance Inc. provided a proposal under State of Florida Contract No. 44102100-17-1 (Attachment "A") with an addendum to agreements for product lease and online services and software (Attachment "B"), illustrating a cost savings to the Town for the lease of mail processing equipment and a more user-friendly and efficient process for its online e-certify service.
Founded in 1924, Neopost USA Inc. has grown to become a leading global provider of mailing and shipping solutions as well as digital communications management, while partnering with organizations of all sizes in every industry. Their fastest growing product segments improve many business-critical proces...
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