M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, Town Manager
Date: November 15, 2017
Re: Issuance of a Purchase Order to Envirowaste Services Group, Inc. for Emergency Sidewalk Repairs related to Hurricane Irma
REQUEST
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A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AUTHORIZING THE TOWN MANAGER TO ISSUE A PURCHASE ORDER TO ENVIROWASTE SERVICES GROUP, INC. FOR EMERGENCY SIDEWALK REPAIRS ON TOWN OWNED AND MAINTAINED ROADS AS A RESULT OF HURRICANE IRMA; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
The Town of Cutler Bay (the "Town") Council on October 16, 2013 via Resolution No. 13-77 authorized staff to issue an Invitation to Bid (ITB) No. 13-09: Townwide Roadway Resurfacing and Sidewalk Improvements. The ITB was advertised in a newspaper of general circulation which, complies with the Town's adopted Purchasing Ordinance No. 06-22. A "mandatory" pre-bid meeting was held on December 10, 2013, at which time eight (8) potential bidders participated. The ITB had a due date and time of January 16, 2014 at 2:00 p.m. The Town received six (6) sealed bid packages, from potential contractors which, were publicly opened at Town Hall. On February 19, 2014 via Resolution No. 14-07, the Town selected Envirowaste Services Group, Inc. (the "Contractor") for Townwide Roadway Resurfacing and Sidewalk Improvements as the "lowest and responsive" bidder. An Agreement was executed on April 16, 2014 between the Town and the Contractor for Townwide Roadway Resurfacing and Sidewalk Improvements (Attachment "A").
On Sunday, September 10, 2017, Hurricane Irma made landfall in South Florida. Hurricane Irma was predicted by the National Hurricane Center to be a major hurricane affecting the entire State of Florida and required timely precautions to be taken to protect the communities, critical infrastructure, and general welfare.
In preparation for the Hurricane, Florida Governor Rick Scott d...
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