M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, Town Manager
Date: November 15, 2017
Re: Ratifying Town Manager's Issuance of a Purchase Order to Phillips and Jordan, Inc. for Emergency Debris Cut and Push Services due to Hurricane Irma
REQUEST
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A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, RATIFYING THE TOWN MANAGER'S ISSUANCE OF A PURCHASE ORDER TO PHILLIPS & JORDAN, INC. FOR EMERGENCY DEBRIS CUT AND PUSH SERVICES ON TOWN OWNED AND MAINTAINED ROADS AS A RESULT OF HURRICANE IRMA; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
The Town Council on January 21, 2015 via Resolution No. 15-03 authorized staff to issue a Request for Proposal (RFP) No. 15-02: Emergency Debris Removal Services. The RFP was advertised in a newspaper of general circulation which, complies with the Town's adopted Purchasing Ordinance No. 06-22. A "mandatory" pre-bid meeting was held on February 17, 2015, at which time ten (10) potential bidders participated. The RFP had a due date and time of March 11, 2015 at 3:00 p.m. The Town received eight (8) sealed bid packages, from potential contractors which, were publicly opened at Town Hall. On May 20, 2015 via Resolution No. 15-38, the Town selected DRC Emergency Services, Inc. and Phillips and Jordan, Inc. for Emergency Debris Removal Services as the two (2) "lowest and responsive" bidders. An Agreement between the Town and Phillips and Jordan, Inc. was signed on July 8, 2015 for Emergency Debris Removal Services (Attachment "A").
On Sunday, September 10, 2017, Hurricane Irma made landfall in South Florida. Hurricane Irma was predicted by the National Hurricane Center to be a major hurricane affecting the entire State of Florida and required timely precautions to be taken to protect the communities, critical infrastructure, and general welfare.
In preparation for the Hurricane, Florida Governor Rick Scott declared a State of Emergency by Executi...
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