M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, Town Manager
Date: June 21, 2017
Re: Ratifying Town Manager's Bid Waiver Recommendation - Miami Maps, Inc.
REQUEST
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A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, RATIFYING THE TOWN MANAGER'S BID WAIVER RECOMMENDATION FOR TOWN MAPS; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
Chapter 24, Article II, Section 24-19 of the Town Code of Ordinances states "The town manager shall supervise and have full authority to approve or disprove purchases by all departments...Nothing herein shall be deemed to require the town manager or town council to accept the lowers dollars and cents bid or proposal in all cases if another bid or proposal is deemed to be more advantageous to the town". Chapter 24, Article II, Section 24-43 of the Town Code of Ordinances, states the "purchases of or contracts for materials, supplies, equipment, improvements or services where the total amount expended is in excess of $5,000.00, but which is less than $25,000.00, may be made or entered into by the town manager". Chapter 24, Article II, Section 24-66 of the Town Code of Ordinances establishes sole source availability as an exemption from the bidding requirements by the town manager.
A sole source procurement can be defined as any contract entered into without a competitive process, based on a justification that only one known source exists or that only one single supplier can fulfill the requirements. The purchase of Town Maps, from Miami Maps, Inc. has been determined by the Town Manager to be a sole source procurement as it is artistic in nature and advantageous to the Town.
There are a limited number of companies that provide the map printing services and it was in the best interest of the Town to contract Miami Maps, Inc. as they also provide maps for the following municipalities:
* City of Doral;
* City of Coral Gables;
* Village of Pal...
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