M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, Town Manager
Date: April 19, 2017
Re: "Piggy-Back" Miami Dade County Contract (RFP-00172) with Tetra Tech Inc.: Disaster Debris Monitoring Services
REQUESTtitle
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, SELECTING TETRA TECH INC. FOR DISASTER DEBRIS MONITORING SERVICES; PROVIDING FOR WAIVER OF COMPETITIVE BIDDING; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
The Town's Public Works Department will be responsible to "clear" all locally owned roadways of debris in the event of a natural disaster. The major arterial roadways will be "cleared" by either Miami-Dade County Public Works/Solid Waste Department and/or Florida Department of Transportation. Existing Town contracts allow both Public Works and Parks & Recreation Departments to utilize those contractors for the removal of debris in case of a declared emergency. The existing contractors will provide emergency debris removal services upon completing their normal restoration tasks (i.e., restoration of park equipment, removal of damaged trees, etc.).
On December 01, 2015 at 3:00 PM the Public forum for the bid opening of RFP No. 15-13 Emergency Debris Monitoring Services was held at Town Hall and no Bidders were in attendance. At the bid opening one (1) bid package was opened and read publicly (Attachment "A"). The total bid amount for Request for Proposals (RFP) No. 15-13 was based on Position Hourly Rates multiplied by a set given number of hours for each position, and total rates summed for a grand total:
Bidder's Name: Total Bid Amount
ER Assist Inc. $ 169,920.00
In addition, since only one bid package was received, the Town of Cutler Bay Public Works Department performed an Engineering Value Analysis to compare the Total Bid Amount received from ER Assist Inc. with that of an existing Debris Monitori...
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