M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, Town Manager
Date: April 19, 2017
Re: Issuance of Request for Proposal (RFP #17-05) for: HVAC Equipment and Controls Replacement
REQUEST
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A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AUTHORIZING THE ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR HVAC EQUIPMENT AND CONTROLS REPLACEMENT AND MAINTENANCE SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
The Town purchased the South Dade 2 Building (Town Center Building), located at 10720 Caribbean Boulevard Cutler Bay, Florida. As the Owner of the building, the Town is scheduled to perform various tenant improvements.
On July 2, 2014, Town staff completed an inspection of the Town Center Building air conditioning equipment and received a letter from Town contractor AA Advanced Air, Inc. (Attachment "A") stating that the facility's units are in "poor" condition and require replacement. Town staff is proposing the replacement of the facility's existing air conditioning system with Heating, Ventilation and Air Conditioning (HVAC) equipment and controls and maintenance services.
On January 20, 2016, the Town approved Resolution No. 16-09 selecting TLC Engineering for Architecture, Inc. for design services. TLC Engineering for Architecture, Inc. has provided a design for the construction of the new HVAC.
The proposed replacement of the existing air handling system with new water cooled HVAC equipment and controls have several advantages including, but not limited to:
> Town demonstration of environmental stewardship while increasing energy efficiency and reduced climate impact;
> Improvement to the comfortability within the building for visitors, tenants and staff. The HVAC units can be situated away from the building, lowering noise and other mechanical disruptions;
> HVAC chiller water lines exhibit a smaller footprint than conventional air conditioning...
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