File #: Item # 2016-171    Version: 1 Name:
Type: Resolution Status: Passed
File created: 10/12/2016 In control: Town Council
On agenda: 10/19/2016 Final action: 10/19/2016
Title: A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, SELECTING CEEPCO CONTRACTING, LLC TO PROVIDE GENERAL CONTRACTOR SERVICES; AUTHORIZING THE TOWN MANAGER TO NEGOTIATE AND ENTER INTO A GENERAL CONTRACTOR SERVICES AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
Indexes: Request for Qualifications (RFQ)
Attachments: 1. Manager Memo-Award of RFQ 16-01 General Contractor Services, 2. Manager Memo-Attachment A-RFQ 16-01, 3. Manager Memo-Attachment B-Daily Business Review Ad, 4. Manager Memo-Attachment C-Sign-in Sheet, 5. Manager Memo-Attachment D-Submitted Proposals-1 of 2, 6. Manager Memo-Attachment D-Submitted Proposals-2 of 2, 7. Manager Memo-Attachment E-Selection Committee, 8. Manager Memo-Attachment F-Selection Committee Rankings, 9. Manager Memo-Attachment G-Selection Committee Recommendation, 10. Manager Memo-Attachment H-CEEPCO Bid Submittal, 11. Resolution-Award of RFQ 16-01 General Contractor Services
Related files: Item # 2016-088



M E M O R A N D U M

To: Honorable Mayor and Town Council

From: Rafael G. Casals, Town Manager

Date: October 19, 2016

Re: Award of Request for Qualifications (RFQ) #16-01:
General Contractor Services


REQUEST
title
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, SELECTING CEEPCO CONTRACTING, LLC TO PROVIDE GENERAL CONTRACTOR SERVICES; AUTHORIZING THE TOWN MANAGER TO NEGOTIATE AND ENTER INTO A GENERAL CONTRACTOR SERVICES AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
body.
BACKGROUND AND ANALYSIS

The Town Council adopted Resolution #16-34, authorizing staff to issue a Request for Qualifications (RFQ #16-01), to identify the best available, pre-qualified licensed contractors to provide General Contractor Services to the Town Center Building and nine (9) Town Parks. (Attachment "A"). The selected contractor will provide the Town Center Building and/or any of the nine (9) Town Parks general contractor services on an as-needed basis, as outlined in RFQ #16-01.

This RFQ was advertised on July 12, 2016 in the Daily Business Review (Attachment "B"). A "Mandatory" pre-bid meeting was held on August 2, 2016, at Town Hall, Council Chambers. In attendance there were ten (10) individuals, representing ten (10) potential bidders (Attachment "C"). The RFQ was due on August 30, 2016 at 2:00 PM, at which time the Town received three (3) sealed proposals (Attachment "D").

A Selection Committee was established by the Town Manager, which included the Public Works Director, Parks & Recreation Director, and Administrative Services Director (Attachment "E"). Individual Committee members performed preliminary screenings and reviewed each of the three (3) bid submittals. The evaluation criterion for the Selection Committee was established by RFQ # 16-01.

Each Committee member awarded points in each scoring category, outlined in the RFQ. Based on the Committee's short list rankings, all three (3) firms were selected to perform Oral Presen...

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