File #: Item # 2016-008    Version: 1 Name:
Type: Resolution Status: Passed
File created: 1/12/2016 In control: Town Council
On agenda: 1/20/2016 Final action: 1/20/2016
Title: A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, SELECTING TLC ENGINEERING FOR ARCHITECTURE, INC. TO PROVIDE PROFESSIONAL SERVICES FOR HVAC EQUIPMENT AND CONTROLS (DESIGN, BIDDING, AND CONSTRUCTION MANAGEMENT SERVICES); AUTHORIZING THE TOWN MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
Attachments: 1. Manager Memo - Award of RFQ 15-12 HVAC Equipment and Controls, 2. Manager Memo - Attachment A - RFQ 15-12, 3. Manager Memo - Attachment B - Advertisement, 4. Manager Memo - Attachment C - Mandatory Pre-Bid Meeting, 5. Manager Memo - Attachment D - Submitted Proposals, 6. Manager Memo - Attachment E - Selection Committee Appointment, 7. Manager Memo - Attachment F - Selection Committee Evaluations, 8. Manager Memo - Attachment G - Selection Committee Recomendation, 9. Manager Memo - Attachment H - TLC Submittal Package, 10. Resolution - Award of RFQ 15-12 HVAC Equipment and Controls, 11. Resolution - Exhibit A - Agreement



M E M O R A N D U M

To: Honorable Mayor and Town Council

From: Rafael G. Casals, Town Manager

Date: January 20, 2016

Re: Award of Request for Qualifications (RFQ) #15-12:
HVAC Equipment and Controls (Design, Bidding and Construction Management Services)


REQUEST
title
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, SELECTING TLC ENGINEERING FOR ARCHITECTURE, INC. TO PROVIDE PROFESSIONAL SERVICES FOR HVAC EQUIPMENT AND CONTROLS (DESIGN, BIDDING, AND CONSTRUCTION MANAGEMENT SERVICES); AUTHORIZING THE TOWN MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS

The Town Council adopted Resolution #15-54, authorizing staff to issue a Request for Qualifications (RFQ #15-12), to identify the best available consultants to provide Professional Engineering Services to the Town. (Attachment "A"). The selected consultants will provide the Town professional engineering services in HVAC Equipment and Controls (Design, Bidding and Construction Management Services), as outlined in RFQ #15-12.

This RFQ was advertised on September 18, 2015 in the Daily Business Review, (Attachment "B"). A "Mandatory" pre-bid meeting was held on October 6, 2015, at Town Hall, Council Chambers. In attendance there were six (6) individuals representing five (5) potential bidders, (Attachment "C"). The RFQ was due on November 5, 2015, at which time; the Town received three (3) sealed proposals, (Attachment "D").

A Selection Committee was established by the Town Manager, which included the Public Works Director, Planning & Zoning Director, and Stormwater Utility Manager (Attachment "E"). Individual Committee members performed preliminary screening and reviewed each of the three (3) bid submittals. The evaluation criteria for the selection committee were established by RFQ # 15-12.

Each Committee member awarded points in each scoring category, outlined in t...

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