File #: Item # 2015-071    Version: 1 Name:
Type: Resolution Status: Passed
File created: 5/8/2015 In control: Town Council
On agenda: 5/20/2015 Final action: 5/20/2015
Title: . A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, SELECTING SIME REALTY CORPORATION FOR LEASING CONSULTANT SERVICES; AUTHORIZING THE TOWN MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT RELATING TO THE SAME; AND PROVIDING AN EFFECTIVE DATE.
Attachments: 1. Managers Memo - Town Center Leasing Consultant Services, 2. Managers Memo - Attachment A - Proof of Advertisement, 3. Managers Memo - Attachment B - Mandatory Pre-Bid Meeting Sign-In Sheet, 4. Managers Memo - Attachment C - Bidder Evaluations, 5. Managers Memo - Attachment D - Sime Realty Corporation Bid Submittal, 6. Resolution - Town Center Leasing Consultant Services, 7. Resolution - Exhibit A - Town Center Leasing Consultant Services
 
 
 
M E M O R A N D U M
 
To:            Honorable Mayor and Town Council
 
From:            Rafael G. Casals, Town Manager
 
Date:            May 20, 2015
 
Re:       Selection of Leasing Consultant Services for the Town Center Building
 
 
REQUESTTitle.
 
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, SELECTING SIME REALTY CORPORATION FOR LEASING CONSULTANT SERVICES; AUTHORIZING THE TOWN MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT RELATING TO THE SAME; AND PROVIDING AN EFFECTIVE DATE.
Body
BACKGROUND AND ANALYSIS
At the February 18, 2015 Town Council meeting, authorization was given to advertise a Request for Proposals ("RFP") No. 15-03 Leasing Consultant Services for the Town Center Building.  In accordance with the Town's Purchasing Ordinance No. 06-22, the RFP was publicly advertised on March 6, 2015 (Attachment "A").  A "Mandatory" pre-bid meeting was held on March 24, 2015 at which time one (1) potential bidder attended (Attachment "B"), of which, the Town received one (1) proposal by the designated April 17, 2015 deadline. As provided for in the RFP, an Evaluation Committee was established to Evaluate and Rank each of the responsive bidders' proposals.  On April 30, 2015, the Evaluation Committee met to Evaluate and Rank the one (1) submittal. Attached for your review, are the Evaluation Committee's Scoring Sheets (Attachment "C"). Please find attached for your review the only firm that submitted a proposal package (Attachment "D").
 
RECOMMENDATION
 
It is recommended that the Town Council approve the attached Resolution authorizing the Town Manager to execute a Professional Services Agreement with Sime Realty Corporation for Leasing Consultant Services for the Town Center Building.