M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, Town Manager
Date: February 19, 2014
Re: City of Lake City (RFP # 011-2010) - Fleet Leasing & Management Program "Piggy-Backing"
REQUESTTitle
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AUTHORIZING THE TOWN MANAGER TO NEGOTIATE A MASTER EQUITY LEASE AGREEMENT AND A MAINTENANCE AGREEMENT WITH ENTERPRISE FLEET MANAGEMENT, INC.; AUTHORIZING THE TOWN MANAGER TO EXPEND BUDGETED FUNDS; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
Town Staff, in an ongoing effort to modernize and streamline all of the services provided by the Town, has been investigating/evaluating our current vehicle fleet maintenance, fueling and future replacement options. As a result of our investigation, Town Staff is recommending "Piggy-Backing" an existing Fleet Leasing & Management Program Agreement (RFP # 011-2010) from the City of Lake City, Florida, awarded to Enterprise Fleet Management, Inc. (See Attachment "A")
The proposed Fleet Leasing & Management Program will provide the Town with a continuously up-to-date fleet of vehicles, remove the burden of providing yearly increasing vehicle maintenance cost, streamline vehicle fueling procedures, and most importantly, provide the Town with a fixed yearly cost(s) for fleet maintenance and replacement programs. Based on Town Staff review of the City of Lake City's results of the Fleet Leasing & Management Program, in which they converted approximately 105 vehicles, the program has allowed them to create a lower sustainable fleet cost, free-up maintenance resources, improve fuel economy and create an improved image to the community. (See Attachment "B")
The proposed multi-year Fleet Leasing & Management Program will allow the Town to budget the same dollar amount for vehicle maintenance and replacement on an annual basis, taking the guess-work out of the annual budget...
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