M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, Town Manager
Date: November 20, 2013
Re: Award of Request for Qualifications (RFQ) #13-07 General Planning Services
REQUESTtitle
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, RELATING TO PROFESSIONAL SERVICES; APPROVING THE QUALIFICATIONS OF THE FIRMS TO PROVIDE GENERAL PLANNING SERVICES TO THE TOWN; AUTHORIZING THE TOWN MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH SUCH QUALIFYING FIRMS; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
The Town Council adopted Resolution# 12-60, authorizing staff to issue a Request for Qualifications (RFQ #13-07), to identify the best available consultants to provide General Planning Services to the Town. (Attachment A) The selected consultants will prepare and review technical documents, review traffic studies and development applications, and support Town staff.
This RFQ was advertised on August 30, 2013 in the Daily Business Review. (Attachment B) A "mandatory" pre-bid meeting was held on Monday, September 16, 2013, at Town Hall, Council Chambers. In attendance there were ten (10) people representing nine (9) potential bidders. (Attachment C) The RFQ was due on October 11, 2013, at which time, the Town received four (4) sealed proposals. (Attachment D)
A Selection Committee was established by the Town Manager, which included the Community Development Director, Parks and Recreation Director, and Town Planner. The Committee performed primary screening and reviewed of each submittal. The evaluation criteria for the selection committee were established by RFQ # 13-07. Each Committee member was awarded points in five (5) different scoring categories. Based on the Committee ranking three (3) firms (Calvin, Giordano & Associates, Iler Planning and the Corradino Group were short-listed for presentation. (Attachment E) On Thursday, October 3...
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