M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, Town Manager
Date: September 16, 2015
Re: Issuance of Request for Proposals (RFP #15-13):
Disaster Debris Monitoring Services
REQUESTTitle
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AUTHORIZING THE ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR DISASTER DEBRIS MONITORING SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
The Town’s Public Works Department will be responsible to “clear” all locally owned roadways of debris in the event of a natural disaster. The major arterial roadways will be “cleared” by either Miami-Dade County Public Works/Solid Waste Department and /or Florida Department of Transportation. Existing Town contracts allow both Public Works and Parks & Recreation Departments to utilize those contractors for the removal of debris in case of a declared emergency. The existing contractors will provide Disaster Debris Monitoring Services upon completing their normal restoration tasks (i.e., restoration of park equipment, removal of damaged trees, etc.).
Miami-Dade County’s Public Works/Solid Waste Department will be responsible for the ultimate removal of all roadside debris. This effort will be closely coordinated through the Town’s Public Works Department and the respective agencies.
In the event a major disaster strikes and Miami-Dade County is incapable of removing roadside debris in a timely and effective manner, the Town, at its sole discretion may activate its emergency debris removal services contractors to haul and dump the debris to an approved landfill. This will require a third party Disaster Debris Monitoring Services firm for FEMA reimbursement documentation.
Town staff has developed RFP #15-13 “Disaster Debris Monitoring Services” to select one single contractor to be responsible for monitoring disaster debris removal services, in order to allow for the Town’s Emergency Management personnel to commence their assessment efforts.
Additionally, the selected contractor will be responsible for all the necessary FEMA reimbursement documentation which will be coordinated by the Town’s Public Works Department.
RECOMMENDATION
We recommend that the attached resolution be adopted, authorizing the Town Manager to issue a Request for Proposals (RFP #15-13) for Disaster Debris Monitoring Services.