File #: Item # 2015-073    Version: 1 Name:
Type: Resolution Status: Passed
File created: 5/11/2015 In control: Town Council
On agenda: 5/20/2015 Final action: 5/20/2015
Title: A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, APPROVING AN AGREEMENT WITH ACOSTA TRACTORS INC. FOR THE CONSTRUCTION OF SW 212 STREET DRAINAGE IMPROVEMENTS; PROVIDING FOR AUTHORIZATION OF THE TOWN MANAGER TO EXECUTE THIS AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
Attachments: 1. Managers Memo - Award of ITB 15-01 - SW 212 ST Drainage Improvements, 2. Managers Memo - Attachment A - Proof of Advertisement ITB 15-01, 3. Managers Memo - Attachment B - ITB 15-01 - Pre-Bid Meeting Sign-In Sheet, 4. Managers Memo - Attachment C - ITB 15-01 - Bid Tabulation Sheet, 5. Managers Memo - Attachment D - PW Department Evaluation Memo, 6. Managers Memo - Attachment E - Acosta Tractors Inc Bid Submittal, 7. Managers Memo - Attachment F - FDOT Concurrence Letter, 8. Resolution - Award of ITB 15-01 - SW 212 ST - Drainage Improvements, 9. Resolution - Exhibit A - ITB 15-01 - Contract Document
 
 
 
M E M O R A N D U M
 
To:            Honorable Mayor and Town Council
 
From:            Rafael G. Casals, Town Manager
 
Date:            May 20, 2015
 
Re:       Award of ITB No. 15-01: SW 212 Street Drainage Improvements
 
 
REQUESTTitle
title
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, APPROVING AN AGREEMENT WITH ACOSTA TRACTORS INC. FOR THE CONSTRUCTION OF SW 212 STREET DRAINAGE IMPROVEMENTS; PROVIDING FOR AUTHORIZATION OF THE TOWN MANAGER TO EXECUTE THIS AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
 
The Town Council on January 21, 2013 via Resolution #15-04, authorized staff to issue an Invitation to Bid (ITB) # 15-01: SW 212 Street Drainage Improvements. The ITB was advertised in a newspaper of general circulation (Attachment "A"), which complies with the Town's adopted Purchasing Ordinance # 06-22.  A "Mandatory" pre-bid meeting was held on April 13, 2015, at which time twelve (12) potential bidders participated (Attachment "B").  The ITB had a due date and time of April 30, 2015 at 2:00p.m.  The Town received four (4) sealed bid packages, from potential contractors which, were publicly opened at Town Hall (Attachment "C").  Bid submittals ranged from as low as $665,670.00 to as high as $ 775,050.00.
 
A comprehensive Bid Submittal Review was completed by the Town's Public Works Department which resulted in the disqualification of the lowest bidder: Southeastern Engineering Contractors Inc. for not being an FDOT Prequalified Contractor at the time of bid opening, and the recommendation of Acosta Tractors Inc. as the lowest and responsive bidder (Attachment "D").
 
A copy of first ranked bidder: Acosta Tractors Inc. bid submittal is attached (Attachment "E").
 
A copy of the Concurrence Letter, dated May 5, 2015, from the Florida Department of Transportation advising the Town to proceed with the award recommendation to Acosta Tractors, Inc. is attached (Attachment "F").
 
The proposed SW 212 Street Drainage Improvements will receive funding from the Transportation Alternatives Program through FDOT in the amount of $400,000 and the State of Florida Legislative Appropriations in the amount of $300,000. The remaining $27,590.87 of funding for the project is being provided by the Town's Stormwater Utility Fund.
 
RECOMMENDATION
 
Based on Town staff's evaluation of the "lowest & responsive" bidder: Acosta Tractors Inc. it is recommended that the Town Council approve the attached Resolution.