M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, ICMA-CM, CFM, Town Manager
Date: March 20, 2019
Re: Issuance of a Request for Proposals (RFP): Landscape Maintenance Services of several right-of-way medians, swales and cul-de-sac areas located within the Town
REQUESTtitle
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AUTHORIZING THE ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR LANDSCAPE MAINTENANCE SERVICES FOR VARIOUS RIGHT-OF-WAY MEDIANS, SWALES, AND CUL-DE-SAC AREAS LOCATED WITHIN THE TOWN; AND PROVIDING FOR AN EFFECTIVE DATE.
body
BACKGROUND AND ANALYSIS
The Public Works Department is responsible for overseeing the aesthetic appearance of all Town-owned roadways which were transferred to the Town from Miami-Dade County. The Department desires to contract with the most qualified and experienced contractor to provide landscape maintenance services for several Town-owned right-of-way medians, swales, and cul-de-sacs.
The Public Works Department is requesting sealed proposals from qualified bidders to provide high quality landscape maintenance of several Town-owned roadways. As a result of the Road Transfer Agreement (dated June 19, 2008), several right-of-way medians, swales, and cul-de-sac areas, which were previously maintained by Miami-Dade County Public Works Department’s contractors, are currently being maintained by the Town’s contractor. Town staff has set a high-standard of excellence for all our contractors and recommends that a formal bidding process (RFP) be issued to obtain continued professional landscape maintenance services for right-of-way medians, swales, and cul-de-sacs located within the Town’s municipal limits.
A Request for Proposal (RFP) has been prepared to identify the best available contractor to provide landscape maintenance services for right-of-way medians, swales, and cul-de-sacs located with the Town. Chapter 24, Article II of the Town Code requires the Town Manager to obtain authorization from the Town Council in order to advertise solicitations for bids and proposals, prior to advertising the public notice.
The Town has budgeted for these Services within the FY 2018-19 Public Works Operating Budget.
RECOMMENDATION
We recommend that the attached Resolution authorizing the Town Manager to issue a Request for Proposals (RFP #19-04) for Landscape Maintenance Services be adopted.