M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, Town Manager
Date: June 17, 2015
Re: First Amendment to Kimley Horn and Associates, Inc. For Construction Engineering and Inspection (CEI) Services: Caribbean Boulevard Roadway Improvement(S) Project - Gap #1 (From C-100 Bridge to Coral Sea Road)
REQUEST
Title
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AUTHORIZING THE TOWN MANAGER TO ISSUE A PURCHASE ORDER TO KIMLEY-HORN AND ASSOCIATES, INC. TO PROVIDE ADDITIONAL CONSTRUCTION ENGINEERING AND INSPECTION SERVICES FOR THE CARIBBEAN BOULEVARD ROADWAYS IMPROVEMENT(S) PROJECT - GAP #1 (FROM C-100 BRIDGE TO CORAL SEA ROAD); AND PROVIDING AN EFFECTIVE DATE.
Body
BACKGROUND AND ANALYSIS
At the March 19, 2008 Town Council meeting, Resolution # 09-17 was adopted approving a Joint Participation Agreement (the “JPA”) with Miami-Dade County to facilitate the construction of roadway improvements along Caribbean Boulevard (Project Limits: Coral Sea Road to SW 87 Avenue). Subsequently, the Miami-Dade Board of County Commissioners, on April 7, 2009 adopted Resolution # R-353-09, approving the Caribbean Boulevard JPA.
The Caribbean Boulevard Roadway Improvement “original” Project limits were decided by the fact that, the Caribbean Boulevard Bridge widening Project limits were planned to end on Coral Sea Road. The Caribbean Boulevard Bridge widening Project was in the planning phase, for several years due to permitting and design issues. Due to budgeting concerns, the Caribbean Bridge widening Project’s limits were reduced, to only several 100 feet (east and west) from the C-100 canal. The reduction of the Bridge Project, created a “gap” adjacent to the Town’s JPA roadway improvement project: Gap #1: C-100 Bridge to Coral Sea Road (Attachment “A”).
On November 20, 2013 the Town Council adopted Resolution No. 13-93, approving the First Amendment to the JPA, in order to fund the Caribbean Boulevard Roadway Improvement(s) project Gap # 1 (C-100 Bridge to Coral Sea Road).
At the June 19, 2013 Town Council meeting, Resolution # 13-47 was adopted approving the selection of Kimley-Horn and Associates, Inc. for Construction Engineering and Inspection (CEI) Services for the Caribbean Boulevard Roadway Improvement(s) project, original project limits from Coral Sea Road to SW 87 Avenue (Attachment “B”).
Town Staff recommends amending the existing contract with Kimley-Horn and Associates for the Caribbean Boulevard Roadway Improvement(s) Project - GAP #1 (From C-100 Bridge to Coral Sea Road) since, this firm is familiar with both Miami-Dade County and the Town’s operations. Additionally, Kimley-Horn’s staff has provided an excellent level of service to both our Town residents and construction team.
Town staff has negotiated the CEI services with Kimley-Horn and Associates, Inc., to include the following “additional” tasks, to the ones listed above:
• Individual meeting with both residents and business owners, to discuss any concerns
• Attend Town Council Meetings, to provide project “status” reports
• Implement Public Information activities within the community.
• Attend weekly coordination meetings with the Town’s Public Works Director, Design Engineer of record, and/or Miami-Dade County staff.
The proposed CEI service costs will be funded by the Town’s portion of the Charter County Transit Surtax Proceeds (PTP Funds). Funding for this project was included in the Town’s Fiscal Year 2014-15 Operating Budget.
RECOMMENDATION
It is recommended that the Town Council approve the attached resolution authorizing the Town Manager to issue a Purchase Order in the amount of $213,339.62, to Kimley-Horn and Associates, Inc., pursuant to the same terms and conditions set forth in the existing non-exclusive Professional Services Agreement, dated January 17, 2008.