M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, Town Manager
Date: February 19, 2014
Re: Construction Engineering and Inspection (CEI) Services:
Lakes By-the-Bay Park Canoe/Kayak Launch Project
REQUESTTitle
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AUTHORIZING THE TOWN MANAGER TO ISSUE A PURCHASE ORDER TO MARLIN ENGINEERING, INC. TO PROVIDE CONSTRUCTION ENGINEERING AND INSPECTION SERVICES FOR THE LAKES BY-THE-BAY PARK CANOE/KAYAK LAUNCH PROJECT, AND PROVIDING AN EFFECTIVE DATE.
Body
BACKGROUND AND ANALYSIS
On August 21, 2013, via Resolution number 13-58, the Town Council approved a Grant Agreement between the Town and the Florida Department of Environmental Protection (FDEP) for the installation of a canoe/kayak launch at Lakes By-the-Bay Park. The Parks and Recreation Department will utilize the services of one of the Town’s general Engineering Consultants that are currently under contract. For this project, Town staff is recommending the professional construction, engineering and inspection (CEI) services of Marlin Engineering, Inc. Town staff has negotiated the proposed construction support and post design engineering services with Marlin Engineering, Inc., utilizing the same hourly rates adopted in the “non-exclusive” Professional Services Agreement, in the amount “not-to-exceed” $26,641.27.
As part of this contract, Marlin Engineering, Inc. will be providing the following services throughout the duration of the project:
Ø Pre-Design Services and Testing
Ø Design Services
Ø Construction Engineering Oversight
These services include, but are not limited to pre-construction surveying and documentation, pre-construction conference, monthly progress meetings, project management and coordination, site plan coordination, construction estimates, preparation of construction documents, field reviews, materials testing final inspection and close-out activities.
The CEI services ($26,641.27) will be funded in part through the Grant awarded from the FDEP and through existing Park Impact Fees. Funding in the amount of $75,000 is included in the Town’s fiscal Year 2013-2014 Operating Budget ($30,000.00 FDEP Grant and $45,000.00 Park Impact Fees) for construction of the project. However, as the proposed engineer has been able to provide a more detailed cost estimate for the project, which also includes non-pervious, ecologically-friendly materials required by the grant agency, the revised cost for the project has increased to a total of $150,000. We are proposing that additional Park Impact Fees be transferred for the project via an annual year-end budget amendment.
RECOMMENDATION
We recommend that the Town Council approve the attached resolution authorizing the Town Manager to issue a Purchase Order in the amount of $26,641.27 to Marlin Engineering, Inc. pursuant to the terms and conditions set forth in the Town’s “non-exclusive” Professional Services Agreement.