M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, Town Manager
Date: February 19, 2014
Re: Park Use Agreements for Youth Sports Organizations:
Cutler Ridge Soccer Club, Inc., Palmetto Raiders Youth Development Club, Inc., Perrine Baseball and Softball Association, Inc.
REQUESTTitle
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, APPROVING PARK USE AGREEMENTS BETWEEN CERTAIN LOCAL YOUTH SPORTS ORGANIZATIONS AND THE TOWN FOR THE USE OF TOWN PARKS FOR SPORTS AND RECREATIONAL PROGRAMMING ACTIVITIES; AUTHORIZING THE TOWN MANAGER TO EXECUTE THE AGREEMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
Town Resolution 07-42 authorized the Town Manager to enter into Park Use Agreements with three (3) youth organizations to operate programs in the Town’s parks: the Cutler Ridge Soccer Club at Cutler Ridge Park, the Perrine Baseball and Softball Association at Franjo Park and the Palmetto Raiders Youth Development Club at Bel Aire Park. In addition, all of the Leagues are utilizing space at Lakes By-the-Bay Park. These organizations have shown themselves to be capable of providing the resources necessary to conduct all phases of a well-run program from registration and fund raising to scheduling and officiating games, while the Town provides for facilities and maintenance.
Each use agreement provides for the following:
• A three (3) year term, renewable for an additional three years subject to mutual written agreement of both parties.
• Each organization must be maintained as a non-profit organization.
• Each organization must comply with Town Ordinance 06-33 - the “Shannon Melendi Act of Miami-Dade County”.
• Each organization must provide an insurance certificate naming the Town as an Additional Insured.
• Each organization is permitted to conduct concession operations at their respective facility.
• Each organization is responsible for providing security during its use of the licensed facility.
• Each organization is responsible for litter and debris removal following each day of activities.
• The Town will continue to provide for all routine maintenance necessary for the upkeep of the parks.
• The Town will continue to pay for all electrical and water use at each of the parks.
• Each organization will continue to make an annual payment to the Town to help offset a portion of the Town’s direct costs for the operation of the parks (each organization’s fee differs depending on the amount of Town resources directed toward the organization’s programs).
We believe that the attached Agreements will allow the three (3) current users (Cutler Ridge Soccer Club, Inc., Palmetto Raiders Youth Development Club, Inc., Perrine Baseball and Softball Association, Inc.) and potential future users to provide quality sports programs for Town residents, while providing for reasonable assurance that the programs do not cause an undue burden on the Town.
RECOMMENDATION
We recommend that the attached resolution be adopted, allowing the Town Manager to execute the Park Use Agreements with the local youth sports organizations (Cutler Ridge Soccer Club, Inc., Palmetto Raiders Youth Development Club, Inc., Perrine Baseball and Softball Association, Inc.).