M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, Town Manager
Date: November 20, 2013
Re: CONSTRUCTION SUPPORT AND POST DESIGN ENGINEERING SERVICES: CARIBBEAN BOULEVARD ROADWAY IMPROVEMENT(S) PROJECT
REQUESTTitle
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AUTHORIZING THE TOWN MANAGER TO ISSUE A PURCHASE ORDER TO STANTEC CONSULTING SERVICES, INC. TO PROVIDE CONSTRUCTION SUPPORT AND POST DESIGN ENGINEERING SERVICES FOR THE CARIBBEAN BOULEVARD ROADWAY IMPROVEMENT(S) PROJECT; AND PROVIDING AN EFFECTIVE DATE.
Body
Background and Analysis
At the May 28, 2011 Town Council meeting, Resolution # 11-37 was adopted approving the selection of Corzo, Castella, Carballo, Thompson, and Salman P.A. (C3TS) for Design and Engineering Services associated with the Town’s Joint Project Agreement with Miami-Dade County to facilitate the construction of roadway improvements along Caribbean Boulevard (between Coral Sea Road and SW 87th Avenue). On November 28, 2013 the Consultant merged with Stantec Consulting Services, Inc. and Town Council approved the Assignment of the Non-Exclusive Professional Services Agreement adopted by Town Resolution # 13-13.
Professional construction support and post design engineering services include but, not limited to the following:
• Review contractor’s and sub-contractor’s shop drawings
• Attend Town’s weekly project coordination meeting
• Respond to contractor’s Request for Information (RFI)
• Coordinate utility concerns and issues with regards to possible conflicts
• Attend construction site visits as required to resolve field modifications
• Review all contingency adjustments /requests received from contractor
• Coordinate possible design changes with landscape architect
• Update construction documents / As-Builds, as needed
• Attend coordination meetings with Miami-Dade County Public Works Dept.
• Attend coordination meetings with Miami-Dade Transit Authority
• Attend various community meetings, as directed by Town staff
• Issue final Project Certification documents, upon completion
Town staff has negotiated the proposed construction support and post design engineering services with Stantec Consulting Services Inc., utilizing the same hourly rates adopted in the Non-Exclusive Professional Services Agreement, in the amount “not-to-exceed” $149,500.
The proposed construction support and post design engineering services costs will be funded by the Town’s portion of the Charter County Transit Surtax Proceeds (PTP Funds). Funding for this project was included in the Town’s Fiscal Year 2013-14 Operating Budget.
Recommendation
It is recommended that the Town Council approve the attached resolution authorizing the Town Manager to issue a Purchase Order in the amount of $149,500, to Stantec Consulting Services, Inc., pursuant to the same terms and conditions set forth in the existing non-exclusive Professional Services Agreement.