M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, Town Manager
Date: January 21, 2015
Re: Issuance of Request for Proposals (RFP #15-02) for:
Emergency Debris Removal Services
REQUESTTitle
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AUTHORIZING FOR THE ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR EMERGENCY DEBRIS REMOVAL SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.
Body
BACKGROUND AND ANALYSIS
The Town's Public Works Department will be responsible to "clear" all locally owned roadways of debris in the event of a natural disaster. The major arterial roadways will be "cleared" by either Miami-Dade County Public Works/Solid Waste Department and /or Florida Department of Transportation. Existing Town contracts allow both Public Works and Parks & Recreation Departments to utilize those contractors for the removal of debris in case of a declared emergency. The existing contractors will provide emergency debris removal services upon completing their normal restoration tasks (i.e., restoration of park equipment, removal of damaged trees, etc.).
On August 21, 2013, the Town Council adopted Resolution # 13-59, authorizing the Town Manager to issue Request for Proposals (RFP) # 13-10: "Emergency Debris Removal Services". Town staff recommended approval of the "lowest and responsive" bidder, after receiving six (6) sealed bids. On March 19, 2014, the Town Council adopted Resolution # 14-14, authorizing the Town Manager to award the contract. Unfortunately, Town staff was not able to negotiate a contract with the "lowest and responsive" bidder within the RFP's required time limit.
Town staff is requesting that the Council, authorize the Town Manger to re-issue a new RFP #15-02 "Emergency Debris Removal Services" to select one single contractor to be responsible for clearing all Town-owned roadways of debris, in order to allow for the Town's Emergency Manageme...
Click here for full text