M E M O R A N D U M
To: Honorable Mayor and Town Council
From: Rafael G. Casals, Town Manager
Date: March 19, 2014
Re: Award of RFP #13-10: Emergency Debris Removal Services
REQUESTTitle
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, APPROVING AN AGREEMENT WITH BERGERON EMERGENCY SERVICES, INC. FOR EMERGENCY DEBRIS REMOVAL SERVICES; PROVIDING FOR AUTHORIZATION OF THE TOWN MANAGER TO EXECUTE THIS AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND AND ANALYSIS
The Town Council on August 21, 2013 via Resolution # 13-59 authorized staff to issue an Request for Proposal (RFP) # 13-10: Emergency Debris Removal Services. The RFP was advertised in a newspaper of general circulation (see Attachment "A") which, complies with the Town's adopted Purchasing Ordinance # 06-22. A "Mandatory" pre-bid meeting was held on December 20, 2013, at which time twelve (12) potential bidders participated (see Attachment "B"). The RFP had a due date and time of January 24, 2014 at 3:00 p.m. The Town received six (6) sealed bid packages, from potential contractors which, were publicly opened at Town Hall.
A comprehensive Bid Submittal Review was completed by the Town's Public Works Department (see Attachment "C") which resulted in the recommendation of Bergeron Emergency Services Inc. as the "lowest and responsive" bidder.
A copy of first ranked bidder: Bergeron Emergency Services Inc. bid submittal is attached as Attachment "D".
RECOMMENDATION
Based on Town staff's evaluation of the "lowest & responsive" bidder: Bergeron Emergency Services Inc. it is recommended that the Town Council approve the attached Resolution.